Privacy Policy

1. Who We Are

Vets' Diary ("we", "us", or "our") is an open-access, peer-reviewed quarterly e-magazine dedicated to veterinary science, agriculture, and allied disciplines. Our website is vetsdiary.com.

For any privacy-related queries, contact us at: vetdiary.magazine@gmail.com

2. Information We Collect

We collect information in the following circumstances:

• Manuscript Submissions: Name, email address, institutional affiliation, contact details, and submitted manuscript content when you submit a paper via our submission form.
• Contact Form: Name, email address, and message content when you reach out to us via our contact page.
• Newsletter Sign-Up: Email address if you choose to subscribe to our newsletter or updates.
• Usage Data: We may collect anonymous usage data (pages visited, time on site, browser type) through analytics tools to help us improve the website. This data does not personally identify you.
• Cookies: We use essential cookies for website functionality. We do not use advertising or tracking cookies.

3. How We Use Your Information

We use the information we collect for the following purposes:

• To process and review manuscript submissions through our editorial workflow.
• To communicate with you about your submission status, editorial decisions, or publication updates.
• To respond to your enquiries sent via our contact form.
• To send newsletter updates or publication announcements (only if you have opted in).
• To improve our website, content, and services based on anonymous usage data.
• To comply with legal obligations where required.

4. How We Store and Protect Your Data

Your data is stored securely using Supabase, a trusted cloud database provider with industry-standard encryption at rest and in transit (TLS/SSL). We implement appropriate technical and organisational measures to prevent unauthorised access, loss, or disclosure of your data.

We retain submission and contact data only for as long as necessary to fulfil the purposes described in this policy, or as required by law. Authors' published work and associated names remain publicly accessible as part of the open-access record.

5. Sharing of Information

We do not sell, rent, or trade your personal information to third parties. We may share data only in the following limited circumstances:

• Editorial Team: Submission data is accessible to our editorial board members solely for peer-review and publication purposes.
• Service Providers: We use trusted service providers (e.g. Supabase for database hosting) who are contractually obligated to protect your data and may not use it for their own purposes.
• Legal Requirements: We may disclose information if required by law, court order, or to protect the rights and safety of our users or the public.

6. Cookies

We use only essential cookies necessary for the website to function correctly (e.g. login session management for the admin panel). We do not use advertising, tracking, or third-party analytics cookies that identify you personally.

You may disable cookies in your browser settings; however, some parts of the website may not function correctly without them.

7. Third-Party Links

Our website may contain links to external websites (e.g. referenced institutions, journals, or resources). We are not responsible for the privacy practices of those websites and encourage you to review their privacy policies separately.

8. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Access: Request a copy of the personal data we hold about you.
• Correction: Request correction of inaccurate or incomplete data.
• Deletion: Request deletion of your personal data, subject to legal and editorial obligations.
• Withdrawal of Consent: Unsubscribe from newsletters or communications at any time by contacting us.
• Objection: Object to processing of your data in certain circumstances.

To exercise any of these rights, please contact us at vetdiary.magazine@gmail.com.

9. Children's Privacy

Vets' Diary is intended for academic and professional audiences. We do not knowingly collect personal data from children under the age of 13. If you believe a child has submitted information to us, please contact us immediately and we will delete it.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post the revised policy on this page with an updated date at the top. We encourage you to review this page periodically.

11. Contact Us

If you have any questions, concerns, or requests relating to this Privacy Policy, please reach out to us: